ROSSMOOR HAPPY HACKERS GOLF CLUB BY-LAWS
Article I Name
The name of this organization shall be the Rossmoor Happy Hacker’s Golf Club, and shall operate as a non-profit organization in conjunction with the Rossmoor Golf Club, Inc.
Article II Purpose
The purpose of this organization is to promote a means by which beginning players, and all other golfers who wish to join, may improve their game, and in doing so, have fun and enjoy good fellowship.
Article III Membership and Dues
Section 1. Membership shall consist of individual Rossmoor residents who have made application and paid the annual dues.
Section 2. Annual dues, in the amount of 20 dollars shall be due and payable on November 1 for the following year. Dues paid after August 1 of the year will be 10 dollars for the remainder of that year. Full dues of 20 dollars paid after October 1 will allow the member to participate in the October Scramble and the annual meeting and dinner in November and will be considered dues for the following year.
Section 3. The fiscal year of the Club shall be from January 1st through December 31st.
Article IV Board of Directors
Section 1. The governing board of the Rossmoor Happy Hacker’s Golf Club shall be the Board of Directors, who shall have the power to conduct, manage and administer the club’s affairs. The Board shall have full authority to expend the funds of the club for purposes it may deem appropriate, and which are consistent with these by-laws.
Section 2. The Board of Directors shall be composed of at least nine members of the Club: The four officers (President, Vice President, Treasurer, and Secretary) and the chairs of the Standing Committees.
Section 2.1 If Co-Chairs are appointed by the President, the Co-Chair may serve as an alternate member of the Board of Directors during the absence of the respective committee chair.
Section 3. The Board of Directors shall meet at least once a quarter. Five persons shall constitute a quorum, provided at least two are officers. Additional meetings may be called by the President, with notice in advance to all members of the Board.
Section 4. The members of the Board shall serve for a term of one year, commencing January 1st. No elected officer may hold the same office more than two consecutive years.
Section 5. If a vacancy should occur in the office of the President, the Vice President shall succeed to the office, If any other office shall become vacant, the Board shall elect a successor to fill the unexpired term.
Section 6. Failure to effectually perform their duties or to attend Board meetings may result in a request for resignation by the board, and, if deemed necessary, the Board may declare the office vacant.
Article V Duties of Officers
Section 1. President
a. Serves as Chair of the Board of Directors and presides at all regular or special meetings.
b. Appoints Chairs (and Co-Chairs if desired) of the standing committees and any ad-hoc committees.
c. Serves as an ex-officio member of all committees, with the exception of the Nominating Committee.
d. Provides coordination and liaison with the chief Golf Pro.
Section 2. Vice President
Acts as assistant to the President and assumes the duties of President in the President’s absence.
Section 3. Treasurer
a. Takes charge of and deposits all dues and other funds and disburses such funds as authorized by the Board of Directors.
b. Prepares signature cards bearing signatures of the President and Treasurer with instructions to the bank that either of the two authorized signatures is valid.
Section 4. Secretary
a. Takes and maintains minutes of all Board and General Membership meetings, as well as matters of general interest from the Board meetings on the Club Bulletin Board.
b. Handles the Correspondence of the Club.
Section 5. GRF Committee Representative
a. Due to the 2013 changes in the Charter of the Golden Rain Golf Advisory Committee a Board member shall be appointed by the President to serve as the Club’s GAC representative for a multiple year term as determined by the GAC.
Article VI. Duties of Standing Committee Chairs
Section 1. Social Committee Chair
Arranges for Social events and activities of the Club that are approved by the Board of Directors.
Section 2. Golf Events Committee Chair
a. Arranges for golfing events of the club that are approved by the Board of Directors.
b. Will work closely with the Pro Shop to plan golf tournaments. The Pros will form the teams, make and score the scorecards and provide the results (score and placement).
Section 3. Membership Committee Chair
a. Accepts applications and dues from new members.
b. Mails notices of dues to members, and turns receipts over to the Treasurer.
c. Maintains a current roster of all paid members.
d. Provides data for an Annual Directory.
Section 4. Good Will Ambassador.
a. Contacts new members, welcomes them and provides rosters to them.
b. Provides services where needed: i.e. phone calls, sending condolences to members, “Sunshine” duties.
Section 5. Publicity Committee Chair
a. Covers all activities of the Club, writes the articles for the Rossmoor News, including photographs,
c. Keeps a scrapbook.
Section 6. Sponsor Committee Chair
a. Obtains sponsors for tournaments by making phone calls or personal requests.
b. At time of tournament, will greet, introduce and thank sponsor.
c. Provides coordination and liaison with sponsor (regarding contribution, prizes and publicity.)
Article VII Meetings
Section 1. A general membership meeting shall be held each year in November; the specific date of the meeting shall be at the discretion of the Board. Members shall be notified by notices in the Rossmoor News in the two issues preceding the meeting.
Section 2. Twenty percent of the membership shall constitute a quorum.
Section 3. The annual general membership meeting shall include:
An annual report by the officers and standing committee chairs, including a financial report by the Treasurer.
The Board of Directors, serving as a audit committee, shall review the annual report of the Treasurer, and any transactions deemed necessary, before presentation of the report to the membership.
a. Report of the Nominating Committee and election of officers for the coming year.
b. Any pending business, including changes to the By-Laws.
Section 4. Special meetings of the General Membership may be called at the discretion of the Board, or at the request of at least twenty (20) percent of the membership of the Club.
Article VIII Nomination, Elections, and Installation of Officers.
Section 1. There shall be an ad-hoc Nominating Committee of five members, exclusive of the Board, to be appointed by the Board at least one month prior to the annual membership meeting. The Nominating Committee Chair shall be appointed by the President from among those members selected by the Board.
Section 2. The Nominating Committee shall prepare a slate with one name for each of the four officers and post this on the Club Bulletin Board at least two weeks before the annual general meeting.
Section 3. The election of officers shall take place at the annual general membership meeting. Additional nominations may be made from the floor provided the consent of the nominee has been obtained prior to the nomination. If more than one Candidate has been nominated, election will be by secret ballot. If only one candidate, election may be by voice vote. A majority vote shall elect.
Article IX Amendments to the By-Laws
Section 1. Any proposed amendments to the By-Laws shall be submitted in writing to the Board of Directors for recommendation to the membership.
Section 2. The proposed amendments must be posted on the Club Bulletin Board at least one month prior to the date of the next annual general membership meeting.
Section 3. Amendments to the By-Laws will be by an affirmative vote of two-thirds of the members present and voting at a general membership meeting.
Article X Parliamentary Procedure
Roberts Rules of Order, revised, shall govern whenever applicable.